Data conversion has become a necessity in this world where technology is constantly being developed to make our life easier. Conversion of data to easily accessible format is a must for an organization to function effectively. There are companies who specialize in data conversion and hence outsourcing this part of the job will help businesses to concentrate in their main job than learning the intricacies of conversion which is not their core business. The companies who provide data conversion services follow a process that involves changing data from one format to another or migrating data to and from various formats. Specific value added applications are enhanced by digitizing large volume of source content. Converted data can be web-enabled and transferred to database to evaluate industry intellect.

When the service provider can use his expertise to work on the conversion it is advisable for businesses to use their skills. No matter if the job is large or small, simple or complex; they will ensure that they provide the ultimate document conversion solutions.

The data conversion includes the following :
· OCR Clean up, ICR, OMR
· Scanning from hardcopies, microfilms, microfiche, photo negatives
· PDF conversion: PDF to text, HTML, XML, etc.
· HTML conversion, XML tagging
· TIFF to PDF
· XML, SGML, HTML Conversions.
· Indexing
· Archiving
· Catalog Conversion
· Book Conversion
· Document Conversion
· Conversion from Page Maker to PDF format.
· Conversion from MS- Word to HTML format

Document abstraction involves compressing a document into summaries with the key points and facts extracted. Data extraction is required mostly for legal documents, medical records, lease agreements, contract documents etc. Extracting data from documents that run 100s of pages will build up stress for the employees since their focus is diverted to jobs which are time consuming and non productive. Outsourcing abstraction work will help in saving valuable time and resources which can be used for the main business.

The outsource team should have expertise and experience in similar work and use customized software for data abstraction. Most of the abstraction work needs to be done manually and hence while choosing the provider their past experience in similar field, qualification of the team, writing skills and attention to detail has to be checked.

Data abstraction requirement will vary depending on the business. Legal firms working on workers compensation, personal injury can outsource the sorting of medical records, creating review report etc. Patient’s medical records will comprise of doctor’s first report, progress notes, laboratory reports, scan reports, rehabilitation reports, physiotherapy reports, medicine details, etc. Reviewing all the reports and summarizing the history and the procedures is a time consuming process. These cases can be outsourced to a service provider who can create clear reports that will help with the case procedures. Similarly documents which are voluminous and needs vital information to be extracted can be outsourced.

Before outsourcing the work a clear SLA should be formed and signed by both parties in order to avoid the risk of expectations and delivery. A good rapport between both companies will benefit in the long run. The risks of data security, culture, transition etc should be well discussed in advance and adequate approach should be taken by both the sides to manage any risk factor involved in the process. When this is done successfully outsourcing will be a boon.

Data Processing is one of the fastest growing services of BPO industry in India. Data processing service involves conversion of raw form of data into information of a particular form. Today data processing is very essential for businessman to make proper decision.
The Data process outsourcing services rang from Data Capture, Imaging, Indexing services, Business Process Consulting services and financial transaction processing services.
The data processing involves the following step:

Coding of data
Data capture
Editing of data
Imputation
Quality Control
Delivery of Output

The expert teams make data processing steps faster by following a set of standardized procedures. This simplifies the process and benefits the client in terms of time, resources and cost.