Document management empowers your organizational process by converting paper documents into digital / electronic formats. Vserve is the best place to outsource your document management services, which helps to grow your business. We are employed in the areas of Document Imaging, Document Storage and Deployment, and Document Retrieval. We offer electronic documentation, which includes the process of scanning and digital conversion. We understand the requirements of our clients, in terms of the frequency of databases, their purpose and types.
Accumulating and Assorting True Documents :
Paper documents are scanned and converted into digital images and it is arranged logically to be placed in the database. Vserve helps its clients to arrange the data in an orderly manner for easy retrieval and usage.
Document Scanning and Conversion :
The first step to e- documentation is the scanning process which needs due attention and conscientiousness. V serve ensures a well planned scanning process with no loss of data and on time delivery of work using the latest scanners and a cost efficient project plan. Our advanced scanners have an excellent resolution and provide high quality images with no compromise on quality.
For every scanning process, the scanned digitized images are analyzed, edited and compiled at Vserve before converting them into digital documents. Our use of OCR/ICR software for the purpose modifying scanning and conversion reduces our time and deliver competently.
Document Indexing/Coding :
Vserve helps to index the data fields such as name, customer / product id, document code, date, client details and department details present in the current document. Indexing services at Vserve helps in easy accessibility and retrieval of the data.
Document Archiving and Retrieval :
Vserve uses advanced technologies for archiving and retrieving data from various storage devices. The electronic and digital documents are stored in the authenticated areas of the database which gives high security and the documents are archived in such a way, were easy retrieval is possible in a short time span. The data stored in centralized warehouse provides high security and allows only authorized user to access.
Electronic Document Management benefits your organization in various ways :
- Compressed storage space
- High resistance against calamities
- Easy storage, sharing and transportation
- Advanced technology
- Easy document search and retrieval
- High security and integrity to the documents
- Accessibility to multiple copies of the documents
- Cost savings up to 60 %