Steps in Forms Processing
Vserve follow certain steps in forms processing:
At Vserve, scanning the paper documents are handled from the crust. We gently remove the staples without causing any damage to the documents, and position it for optimal registration. We follow regular sequence of steps for proceeding with the process of forms processing.
The entire form is scanned and transformed into bit-mapped images which is normally used as TIFF format. These images are compressed and stored for further processing, or passed in an uncompressed format to an ICR engine for recongnition.
The quality of the scanned digital image is improved by the process of image analysis, and the image undergoes an enhanced clean up technique. During this process noise present in the background of the form will be removed.
The ICR software is used at Vserve to register the images that are scanned, and this software helps in auto alignment of the forms via special symbols located in it.
Vserve Solution make use of the advanced ICR software which identifies the document by predefined characteristics which is already present in them. This software also helps in easy recognition of the customized ICR template located in the forms. Every single field in the form is identified and improves better visibility.
Form background removal
The background of any form should be kept clean, and hence this process is followed for all the document. If the form contains a colored background, the image which results after scanning process might have form attributes such as lines, boxes and fine print,and it is removed using this process.
Character field location
The advanced ICR template used at Vserve helps in locating individual data field automatically,and this helps in recognition of individual characters and their nature of origin, like hand written, printed copy, numeric character, alphabet or alphanumeric. This ICR templates identify barcodes and check the boxes of recognition zones.
Character segmentation is done through a software, this helps to isolate / seperate each character and it also helps to break down the fields individually for segmentation. The ICR friendly forma are segmented via graphic devices like boxes, tick-marks and combs (connected boxes) which helps the form user to separate each character.
Every single character in the form is classified with the help of ICR algorithms which works according to their respective ASCII category and assigns a value, which serves as an index to identify the selection made by the ICR engine. The characters choosed here are ranked with the help of values which can be used in editing procedures to enhance the accuracy of the ICR. For instance, the value choosed is "1" , which is used to represent the first-ranked choice "I" and the contextual analysis prepares a report with usage of all the numeric fields.
Validating a form includes the edit procedures which are to be followed strictly, and they are the grammatical rules such as:
- Checking spelling
- Dictionary rules
- Check-sum routines and
- Look-up tables
The data which contain errors are identified by quality controllers and corrected by our expert data entry operators in an efficient way.
Manual correction of rejected character fields
Vserve follows a reject repair process in order to identify the rejected data and re-analysis it for providing more accuracy. With the corrections made, the data entry operators can work on the data again and deliver it to the quality controllers. The speed of the data entered is also maintained along with the accuracy, which is an added advantage to choose Vserve.