The Document Management
Support Process

A Holistic and Secure Approach to your Document Management Needs Having successfully met the stringent deadlines and electronic document management support demands of many-a-clients, Vserve has perfected its retail document management services methodology, which consists of the following phases:

Document Capture and
Conversion

Avoid inefficient and time-consuming tasks with old paper files and unorganized documents. Trust Vserve captures and converts your technical documents and presents them to you in a format that best suits your business needs.

We capture documents from various sources, including websites, office files, emails, and other unstructured sources, to convert them into long-term storage formats for quick and easy retrieval. Our use of OCR/ICR software to modify scanning and conversion reduces our time and delivery competently.

Document Scanning

Looking for the best document management specialist? For paper documents such as invoice letters or older printouts, Vserve provides a well-planned scanning process with no data loss and on-time delivery of work using the latest scanners and a cost-efficient project plan.

Our advanced scanners have excellent resolution and provide high-quality images with no compromise on quality. For every scanning process, the scanned, digitized images are analyzed, edited, and compiled at Vserve before converting them into digital documents.

Document Indexing/Coding

Vserve helps to index the data fields such as name, customer/product id, document code, date, client details, and department details present in the current document. Indexing services at Vserve help in easy accessibility and retrieval of the data. 

• Vserve indexing and coding system is incredibly organized and effective in preventing documents from getting lost or misfiled.
• Indexing flags every document with appropriate tagging to avoid duplication.

Document Archiving and Retrieval

With an established and regulated physical and electronic archive, we provide you with adequate control and management over the stored documents and media files. The papers are held in authentic, highly secured, and legally compliant areas.

Laying the groundwork for arranging and archiving, at Verves, we manually organize the archives and delete unnecessary material.

Workflow Management

We know you need efficient document management support thus, as part of our retail document management services, we not only store your documents but share, edit, and retrieve it as and when required. With a comprehensive workflow system, we help manage the organizational workflow of your documents and provide remote access with rules to be routed to the right people in the organization.

Control and Audit Various Document Versions

Automatically manage multiple versions of your documents. Outsource retail document management services to Vserve and get access to our version control feature that allows you to automatically audit and differentiate every change made in the document and access every maintained version of the document.

Keep Track of Every Order

With online and in-store retail offerings, tracking every order effectively can be challenging. With our retail document management services, you can save all your orders in one central system and integrate it with your retail workflow to keep a consistent track of everyday orders and customer information.

Need help with document management support? Sign up for our retail document management services!