The Document Management Support Process
A Holistic and Secure Approach to your Document Management Needs
Having successfully met the stringent deadlines and electronic document management service demands of many a client, Vserve has perfected its document management methodology, which consists of the following phases:
Document Capture and Conversion:
Avoid inefficient and time-consuming tasks with old paper files and unorganized documents. Trust Vserve to capture and convert your technical documents and present them to you in a format that best suits your business needs.
We capture documents from various sources, including websites, office files, emails, and other unstructured sources to convert them into long-term storage formats for quick and easy retrieval. Our use of OCR/ICR software to modify scanning and conversion reduces our time and delivery competently.
For paper documents such as invoices letters or older printouts, Vserve provides a well-planned scanning process with no loss of data and on-time delivery of work using the latest scanners and a cost-efficient project plan.
Our advanced scanners have an excellent resolution and provide high-quality images with no compromise on quality. For every scanning process, the scanned, digitized images are analyzed, edited, and compiled at Vserve before converting them into digital documents.
Vserve helps to index the data fields such as name, customer/product id, document code, date, client details, and department details present in the current document. Indexing services at Vserve helps in easy accessibility and retrieval of the data.
- Vserve indexing and coding system is incredibly organized and effective to prevent documents from getting lost or being misfiled.
- Indexing flags every document with appropriate tagging to avoid duplicacy.
Document Archiving and Retrieval:
With an established and regulated physical and electronic archive, we provide you with an effective control and management over the stored documents and media files. The documents are stored in authentic areas that are highly secured and legally compliant. Laying the groundwork for arranging and archiving, we manually organize the archives and delete unnecessary material.
We know you need efficient document management support not only to store your documents but share, edit and retrieve it as and when required. With a comprehensive workflow system, we help manage the organizational workflow of your documents and provide remote access with rules to be routed to the right people in the organization.