9 Ways to Pick the Best Data Management Services Provider

Business data is complex and crucial. It is therefore important that you learn to manage your database efficiently. If you are unable to handle the complexities associated with databases, the consequences can be expensive. Here’s where professional data management services come into play. However, when hiring one, you need to consider a number of factors as discussed here-under.

Here’s how you can pick the best Data Management Services:

Look for a database management company with proven track record

Storing and retrieving data just gets complex as the volume of data increases. So, you cannot handle everything by yourself as your business grows and will need a professional database management company that can build, maintain and ensure to keep it fully operational all the time. Search for a reputed company that delivers excellence consistently. Check their website for their services and customer reviews and make an informed decision.

Make sure of the functionality before database management outsourcing

Functionality in database management includes analysis, segmentation, automation, forecasting, results visualization and ROI management. Before you actually outsource database management, make sure that the service provider can cater to all these functionalities. Your company might need all of these or even more which depends upon the volume of your business.

Pick a provider that can offer ecommerce database management services

This is the digital world where most of the purchases are online, on ecommerce websites. You need to make your presence felt online if you want to maximize your sales. However, managing your e-customers can get daunting if you do not have an appropriate database management system in place. Data management for ecommerce business is quite complex and requires a great deal of knowledge and database management skills. Choose a provider that can work to meet your ecommerce data management needs.

Your data management services firm should ensure security

The first thing that comes to your mind when looking to pick a database management (DBM) services company is data security. All your business data, personal information and other details should be safely stored and protected and be ready for access at any point in time. The company you choose to outsource your DBM must ensure utmost security and protection from hacking or theft.

Ensure to check their support service

For how long do you need the support of the database management professionals per day? Check their support service and for how long they stand by you. Furthermore, enquire the mode through which they provide their service, is it on phone or via email? Learning about the company beforehand enables you to plan things properly.

Does the database management company provide data extraction services as standard?

This is another important thing to consider. If the volume of your business data is huge, data extraction from numerous sources can be a complex process. So, you will need the help of data professionals for the task. Confirm with the company you are considering to outsource your DBM whether their data extraction service comes integral to the package. If not, what is the amount you need to pay for it? Moreover, this job needs to be done without any error since you need the data for further analysis and to make business decisions. Many a time, the extracted data needs to be migrated to a repository for enhanced security.

Can the DBM services firm integrate your databases with the other systems?

Integrating your databases with your CRM, email marketing and other systems and platforms gives you a better control over the workflow and processes. It is therefore important that you look for a provider who can integrate your business systems. However, efficient integration requires experience, knowledge and a set of fine tune skills that is hard to find. You need to take some time out and research for the best database management services provider.

Check for the Scalability

The database provider should assure scalability of his system. Is he able to adapt to your growing data and service needs? Can the system handle huge volumes of data without getting crashes? All these questions needs an answer before you finalize a provider. The best DBM services provider guarantees scalability to seamlessly align with your growing business.

Other factors

Some of the other factors to be considered while picking a database management services company are cost, suitability to your business, availability of data cleansing services and the frequency of the updates to your database.

While there are several ways to pick a provider, these are some of the most important you can consider. We can be a good choice if you are looking for the best data management services provider.

At Vserve Ebusiness, we offer expert data management services for affordable prices. We excel in delivering ecommerce data management solutions and offer data conversion, data processing, data entry and documentation management services to exceed your expectations.

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vservesolution February 14, 2020 0 Comments

How to Pick the Right Product Data Management Service Provider?

Data is the backbone of any successful organization today. Although it comes in numerous forms and can be utilized to many ends, the worth scarcely changes — at least when discussing performance and optimization. You need the information to be competitive; however, you also need data to keep satisfying your customers’ needs. The right PDM system is accessible by multiple teams and multiple applications across businesses and supports business-explicit needs. Picking the right product data management service provider can offer an organization in any industry with a strong foundation that can be effectively ventured into a full PLM platform.

At its core, a product data management offers solutions for secure configuration management, data management, and process enablement.

Every Business Needs a Product Data Management Solution

Even though the digital transformation in some organizations is still in its early stages, eCommerce product data management system is already prominent in some businesses. For their success, these organizations depend on the safety standards and highest quality of their sustainable products. The ideal PDM aims to make product data readily available at the point of need. New data can be stored in a couple of simple steps. This is quick and saves a lot of work and expenses.

How To Land The Right Product Data Management Services Provider?

Owing to the massive amount of choices available, businesses may feel overwhelmed when they start the quest for a PDM provider. Different recommendations might come from friends and colleagues in similar businesses that leave people seeking for a PDM provider feeling confused.

When running a product campaign, you need to ensure that you are targeting the right market for a higher ROI. The ideal data management provider can likewise help organizations facilitate better customer relations and customer care service by keeping information organized. Businesses end up with a more proficient custom data system when managed through a decent PDM. The followings are the critical factors to consider when looking for the right product data management service provider;

–> ROI

The first move to precisely assessing a PDM service provider is to check whether their service will offer an adequate return on investment (ROI). This doesn’t mean only up-front cost, but all it takes to install and maintain the system. By linking data sources, adding structure to the data on account of the publisher’s business rules, and helping make the data significant, the PDM brings higher revenue for their inventory, gives more insights into their audience, and comes up with better business decisions. There are numerous ways a PDM can help an organization build its bottom line.

–> Size Versus Flexibility in Product Data Management Service

How large is the data management service provider you are considering working with? Some PDM companies reduce their personalized services as they grow. Indeed, data management providers that are part of a more prominent company will have fabulous marketing resources; however, you should find out how responsive they will be to your needs.

When you are looking for support, a provider that responds professionally and quickly is extremely valuable. Who is going to be your direct point of contact once you have an agreement? Are you going to have a dedicated resource for your company or only a set of online FAQs? Depending on how much of a support you’re looking for, that may influence how you pick a product data management service.

–> Ensure Collaboration

Product data management services are primarily used to centralize data storage, but likewise to maintain it, update it, and have easy access to it. Therefore, you have to circulate your data from central storage to all your working folders, and the other way around. One point to consider is that the PDM service provider you pick ought to be able to manage conflicts of data.

–> Excellent Technical Group

Numerous data management providers in the market will meet your requirements. Along these lines, pick a provider who has brilliant technical support and an attentive account team. When issues emerge within the data management network, they usually have a major effect on your business. Your capability to resolve these issues timely will be crucial to your success.

–> Good Customer Care Service

Every data you control acts as a powerful tool; however, what if you do not know how to go about your PDM or have one or two questions, what are you going to do? Who will you call? When you are looking for a PDM service provider, a company that responds rapidly and professionally is valuable.


For businesses to be successful, they need to identify the issues they are trying to solve and how well they know the tools provided to solve them. Then execute the project understanding what you are trying to accomplish, have the ideal people who can make it happen, and the most appropriate procedure that will take you there. Vserve product data management services offer you with the characteristics as mentioned earlier. It would be best if you kept in mind that picking the ideal PDM provider is the only way to make your business grow.

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vservesolution January 21, 2020 0 Comments

Top 5 Things You Need to Know About Product Data Management

A sound product data management system provides a business with a “solitary source of truth”. It is also, a central system where you can easily access the company’s product data, in the knowledge that the information is valid. In a PDM system, you gather all of the product data, enrich it and disperse it rapidly and productively to the entirety of the channels, digitally to websites, online stores, and marketing channels, for example, eBay Amazon, and PriceRunner, and in printed brochures, datasheets, and catalogs, and so forth.

The Need for A Product Data Management

The requirement for a PDM system often emerges when a business’ product information requirements increase, and the old method of managing data is never again satisfactory. The organization’s ERP system is too rigid, unfit to manage the expanding complexity of the product information, and chaos of databases and Excel sheets makes finding the right data and dispersing it to the right channels.

The PDM system is incorporated into the company’s different systems. It’s set up between the company’s sources for product data on the side (PLM, ERP supplier data, and so forth.) and the external data distribution marketing channels on the other (CMS lists, online store, datasheets, catalogs, etc.)

Things You Need to Know About Ecommerce Product Data Management

While it is standard for some big ventures to monitor their vast databases of parts, associated documentation, assemblies, it does not mean smaller organizations can’t profit from all the benefits related to enterprise-level information management. Effective data management services keep your company moving like a well-oiled machine.

Are you using data management services in your company? If you aren’t, it is time you did. Be that as it may, where do you start? To start with, you have to understand some fundamental things about the data management system. Some of which you never knew before.

  • PDM Is More Accessible To Smaller Companies Now

Generally, PDM software has only been accessible to big organizations with substantial and healthy budgets. Anyways the era of expensive and sophisticated business software only being available to large organizations is about to end. With the introduction of some new PDM essentials, you can make use of the same secret weapons that organizations like Volvo and Philips use. Now the software is priced and scaled for different team formations, from only one user to many users. What’s more, here is the best news: it very well may be the installation and configuration takes only a day!

  • Product Data Is Critical to Purchasing Decisions

The battle for the cutting-edge customer – in B2B and B2C – is generally a battle about data. The cutting-edge consumer does a ton of researching online prior to making a buying decision, and the more and better product data available, for instance, in your online store, the more the probability that the buyer will become your customer.

A PDM system makes it simple to develop and maintain all sorts of product data so that you could provide the customer a full description of the item, its exact specs, the necessary videos, and images, relevant, and so forth. The entirety of this is the combination of user-focus descriptions rather than internal item numbers and different terms that the ERP system commonly uses.

  • A Data Set Brings Benefits Only When It Is Used on Decision Makings

If you use best practices, for instance, clean a data collection, distribute its schema, assign a data steward, and layer on an open API. Still, no one ever uses the data set; then you have not delivered any direct benefits. Decisions and actions bring about benefits, and until we utilize a data set to support our decision making, it is merely incurring costs. (We recognize that a data index that is “all set” has an option value; however, that shouldn’t be your initial ecommerce product data management focus).

  • You Have to Consider Security

Storing your data is just an aspect of data management services. You will have to remember a few different things. Security ought to be the priority on your list. Information security is more critical as an ever-increasing number of organizations get the risks of hacking. No customer likes discovering the compromising of their data. No company does either. Be mindful of security breaches. Consider security measures like a regular part of your data management.

  • It Saves Time

Setting up a data management system requires time and effort, particularly when you are working with too much existing data. The result, however, will be worth what it took you to get there. When you have your system fully operational, you will wonder how you ever coped without it. When your data is overseen productively, you have more time to commit to other things.

Product Data Management Services

Product data management Services is very critical to the success of your organization. It makes it run smoothly and allows you to focus on other meaningful things. With vserve product data management, your company’s data management will take your business to more productive heights. If you do not have a data management system already set up, start the process today.

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vservesolution January 17, 2020 0 Comments

Impact of Product Data Management in Ecommerce Business

Product data management systems offer a centralized location for product data that all your other departments and channels can source from. Well-executed PDM has a massive impact on a business by standardizing your product information and streamlining the process of sending it out to all other channels, especially the product data management in eCommerce business. PDM software is available from various providers and can integrate with specific aspects of your other eCommerce software like your control systems and inventory tracking.

Some eCommerce businesses have PDM features built-in straight out of the box. The sole purpose of PDM is to mitigate the difficulties of product information management and consistency through the whole of your business, ensure distribution of the top-notch quality product information as smoothly as possible, and offer you the opportunity and tools to improve your product data in all cases.

What Is the Most Common Scope of Product Data Management in eCommerce?

PDM ordinarily acts as centralized data management and repository system for eCommerce businesses, or brick and mortar, retail brands. Its focus is entirely on product information, and other aspects of eCommerce, for instance, marketing (besides data identified with digital marketing channels), returns processing, customer, segmentation, and order management have no spot within the PDM.

As the ultimate source for product information, PDM feeds the eCommerce businesses, as well as other third-party systems. Combined online and offline trading system and multi-language, omnichannel environments, and multi-store set-ups all have exceptionally complex information management needs. PDM guarantees data integrity across all these environments and systems.

The Impacts of Product Data Management Services

The reality of e-commerce and business today makes data management services a fundamental part of operations. Regardless of whether it is your client’s data stored in your CRM, in-application analytics, conversations done via chatbots, the thousands of Slack messages exchanged between your team, or any blend of these, data management is a significant part of running a company.

You could summarize the fundamental benefits of PDM by saying that it unfathomably improves the manner in which your business deals with product information, but what precisely does this mean? How about we take a look at the details of how a decent PDM system can impact your business in many ways:

Improves Data Management

Having a focal information management tool brings both responsibility and ownership, with an unmistakable workflow for product data within the company. Information quality improves and the time needed to amend or add product data is highly reduced. PDM’s can likewise add reports about the quality of product information (at different levels), workflow to urge different users to improve various aspects, the capacity to automate enhancement in places and localize different fields, and so forth.

Improves Customers Experience

When your products are correctly described, categorized, and stocked, customers can quickly locate what they’re looking for, be positive about their buying decision, and be enticed by up-sells and related items they come across. This is what a proper eCommerce product data management brings.

Productivity Gains

With PDM, retailers can bring in product information from numerous sources, which includes suppliers, to develop a mind-boggling product data rapidly, precisely, and effectively. Users are likewise able to automate different aspects of the enrichment procedure and establish workflows to make checking more effective.

There is no compelling reason to manage information into different systems. Since the PDM acts as the grand source of product information and afterward feeds other systems where required. With minimal time spent on the data entry, there is enough time to be spent on product optimization. This will help you in bringing about increasing sales.

Improves Speed to Market

When your business has a new item, getting it quickly to the market is significant. Every minute you’re, your product is on the proverbial rack, you’re losing money. That, however, you are allowing your rivals to get their items to the market first. This results in reducing the effect of your product launch. Product data management services are one of the best methods of speeding up to the market. Once every product data is on hand, you only need to input them, and you are good to start selling.

Makes Searching for Product Information Easier

Almost everyone in your business will require easy access to product data, particularly your sales group. Obviously, you would have already trained your business group about the items; however, it is imperative that they can address technical questions decisively. PDM system will guarantee that all the latest product data is in one place and is easily accessible. This will ensure that every member of your staff is informed and well equipped to sell the products.

Restructuring your product life-cycle requires a deep dive into the information output from your current system. However, getting to this degree of visibility utilizing data silos or spreadsheets is a vain effort, considering the sheer amount of information created at each stage in the lifecycle. By embracing a PDM strategy, you will reduce unnecessary costs, empower your workers, and develop a good relationship with customers.

Final Thoughts on eCommerce Data Management in eCommerce Business

Now, you may know the importance and the impact of product data management in eCommerce business. It is one of the most important task in online retail business to stay on top of your competitors. You can outsource to a reliable PDM agency to make your eCommerce business reach millions of customers online.

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vservesolution January 14, 2020 0 Comments

What is (DAM) Digital Asset Management System?

Digital asset management system (DAM) helps you get more value from creative assets like images and videos by making them easy to organize, access and distribute. Digital asset management is comprehensive file storage software that enables companies to secure digital media. DAM is an essential component of brand management, ensuring marketing and brand assets are easy to maintain and share. Cloud Digital asset management system is dynamic, flexible and gives teams access to company files anytime, anywhere and from any device. It empowers organizations to accelerate content creation and forgo time-consuming hunts for pictures, videos, and other digital assets.

The Need of Digital Asset Management

A digital asset management system is necessary when the size or complexity of asset storage and sharing increases

The most common use-case is a marketing team that requires brand and content growth. A DAM system allows companies to expand content while maintaining brand consistency. It saves time and money, which is why so many organizations are adopting DAM software. Once implemented, DAM optimizes content and branding workflows. Decentralized teams have easier access to assets while minimizing duplicates. The most successful DAM systems offer a naturally intuitive user interface and experience.

When your boss tells you to research digital asset management systems, the first thing you’ll probably do is head to the internet to search for information and learn more about what DAM systems can help you accomplish. That’s great, and really important, as all research needs to start somewhere, but you may be missing a very critical step: internal research to determine what requirements are most important. That internal research will help you find a DAM solution that’s right for your company.

The fact is, not all Digital asset management system is the same. Some systems are a fit for certain organizations, while others aren’t. That’s why understanding your own organization’s needs first is key to finding a solution that will work for everyone.

Requirements of DAM Service Provider

We recommend creating a document that lists your requirements. So, you can use the template below as a guide. Start it off with a description of your company. List what industry you’re in, what you do, and anything else relevant that you think your DAM provider should know.

  • Working with outside partners that will need access to the DAM?
  • Do you have multiple locations that need to collaborate together?
  • Do you have multiple language requirements?

With DAM, digital assets are organized in a central location, automating workflows and streamlining content creation. Innovative concept production is increased with sophisticated search capabilities. Distribution embargo dates can manage press kits and image collections. Watermarks can be placed on completed images or work-in-progress photos, and copyright, as well as contact information, are automatically embedded into images.

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vservesolution September 11, 2019 0 Comments

Data is Worthless Without Data Management Services

The concept of data management services arose in the 1980’s as technology moved from sequential processing to random access storage. Since it was now possible to store a discreet fact and quickly access it using random access disk technology, those suggesting that data management was more important than business process management used arguments such as “a customer’s home address is stored in 75 places in our computer systems.”

However, during this period, random access processing was not competitively fast, so those suggesting “process management” were more important than data management services used batch processing time as their primary argument. As software applications evolved into real-time, interactive usage, it became obvious that both management processes were important. If the data was not well defined, the data would be misused in applications. If the process wasn’t well defined, it was impossible to meet user needs.

Organizing your data efficiently and analyzing the full value within it will drive:

  • Operational efficiencies
  • Valuable market insights
  • New strategies and business opportunities

Resulting of data management services:

  • Extract the full value of your data
  • Ensure your data security is robust
  • Enable your businesses to achieve a true competitive advantage
  • The first challenge of data management is capturing all of your available data.

We then go on to align the data we find with your business processes and market opportunities. Our ability to generate accurate and genuinely useful insights very quickly is what we believe sets us apart. Using a mix of technical tools and robust data science methodologies we will take your data and shape it so that you have access to analytics that is specifically focused on your business needs. The way the presence of analytics will make it easy to extract the competitive advantage held within your data.

The key to data management service success is:

  • Speed
  • Accuracy
  • Relevance
  • Genuine insight

Data is worthless if you can’t interpret it and data management services can help you to achieve it. No matter how good the data you hold is, if you can’t extract its insights, you can’t extract its value. The quicker you can get to insight, the more potentially valuable your data can be in gaining competitive advantage. The Virtual Forge is continually building on our deep-seated experience of designing data analytics solutions specific to clients’ needs.

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vservesolution August 28, 2019 0 Comments

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